Minutes May 16, 2024

Attendees:

Olympia Valentine

Robin Elices

Elizabeth Lennox

April London

Michael Leskiw

John Congdon

Stacy DeBartolo

Helene Kelsey

Joanne Mathias

Ekaterina Trizlova

Dan Delgado

Richard Lay

Donna Wells

Mary Ellen Sinkus

Year-End Luncheon

Spring 2024 Networking Breakfast Event

Send Jack and Olympia your table discussion notes by EOD Friday, 5/17.
Jack and Olympia will compile everyone’s notes and send Robin the final information.

Continued Discussion about Changes to the Council

AACII should be a resource for MIT administration.
Charter should be reviewed and updated by Robin and Elizabeth.
Create a small group to be “on call” or like an “administrative swap team” for the Provost Office or EVPT to contact on expertise about a particular topic or address an issue.
Smaller group would share their learnings with the larger council group.
Helpful to have members share what AACII is doing at other group meetings i.e. DAFs, FO meetings.
Create subcommittees to focus on planning the annual event, member nominations, MIT processes, MIT policies and for specific knowledge areas i.e. finance.
Broader topics such as compensation was helpful information to members.
Suggested to update the AACII logo.

Membership

Chair, Vice Chair and 4 other members have terms ending this year.
Need to identify an interim or permanent chair and vice chair.
It would be helpful if members could provide their areas of expertise. Missing areas could be covered by the new membership.
Need to be selective about new members’ expertise in order to provide knowledge about certain topics and be able to address issues.
Need to decide on the administrative areas wanted for the council.
It’s still good to have central office representation from IS&T, HR, VPF and RAS on the council.
Good to have member representation from other DLCI/central office areas such as risk management, facilities, space planning, EH&S and non-US government sponsored agreements.
Maybe have some liaison members to provide expertise. They would not be a council member.
If needed the council can include more members.

Nomination Process

Ask on the nomination form the nominee’s “area of expertise.”
Still have a call for self-nominations. Include Adeans in the nomination process.
Ask Adeans to review nominations for their input and provide guidance on the nominees.
Pause on calling for nominations until council identifies administrative areas and knowledge-based areas needed.

AACII Status

Based on the discussions, the council decided to continue with AACII.
Need to start implementing some of the changes shared by members.
Hold off on having members leave with terms ending this year once the nomination process is complete.
2024 term members can be extended for another year or if want to leave now, then let the chair and vice chair know.

In the meantime, identify an interim or permanent chair and vice chair.
Current chair and vice chair are fine with reviewing their responsibilities with interested members.

Action Items

Robin and Elizabeth to review the current charter and update as needed. Provide a draft for members to review.
Need to identify an interim or permanent chair and vice chair.
Need to decide on the administrative areas needed for the council.
Need to decide on the subcommittees needed for the council. Committees to focus on planning the annual event, member nominations, MIT processes, MIT policies and for specific knowledge areas.
Stacy to provide logo examples for members to review.
For 2024 term members, let the chair and vice chair know if you want to be extended for another year or is ready to leave the council now. Prefer not to wait while council changes are in progress.

Annual Meeting 2024 Post-Event Survey Responses

Joanne reviewed the Networking Breakfast event feedback from attendees.
Elizabeth was pleasantly surprised that attendees fed back that they prefer in-person events in the future (~83%). This is a significant increase from last year’s response: 50% preferred in-person, 50% preferred hybrid.