Minutes September 14, 2017

AACII Meeting Agenda

Thursday, September 14, 2017, 2-4 pm - Room 1-214

Introductions and Roundtable Challenges:

  • More collaboration from SPR working with Dept. of Architecture.  Need better tools and software
  • Careful to give the right information to OSP so there is no lag time but we are continually waiting for contract review and funding.  Reporting tools are not user friendly.
  • Coupa Buy2Pay is challenging.  Invoices aren’t being paid on time (They should come back to group to address some of the same issues everyone is having).
  • Communications not proactive from parking office.
  • Third party vendor agreements are too large to share.  Need document sharing to work on documents to be more efficient.
  • Is there a way to create dashboard for Director/Dean level through Cognos or Tableau?
  • OSP challenges managing research activity.  We need to have the right tools finding goods and applicants.
  • What to do about hard to fill financial assistant roles, etc.
  • VPF vision
    • Simplify processes, provide training, less JVs
    • Enhancements coming for B2P and concur
    • Semi-monthly payroll effective April 2018
      • T-pass will come out of second paycheck
  • HR simplified R&R Infinite Mile awards monies, eliminating a lot of JVs that happen at the end of closing.
  • There are high administrative costs on processing awards.  Award agencies are used but they are not always efficient.
  • Space survey takes too much time to complete; should be able to pull the information from our systems.
  • OSP understaffed and employees need more training.
  • Under-recovery process is too manual
    • PIs are looking for support
  • Interim Admin salary increase process time consuming, need better reporting.
  • Compensation guidelines not competitive with other organizations and departments within MIT.

 

AACII Poster for Collaborating for MIT’s Future Poster Session event – October 13, 2017

  • AACII poster sub-committee (Pia, Chris, Susan and Dan.)

 

Maria Barrios, MIT Health and Welfare Benefits Manager: Presented the HDHP benefit

·       Open enrollment begins 10/16 – 10/27

o   An extra week was added due to the addition of the new medical plan

o   On Sept 26 an announcement will go out and the benefits website will have details of the HDHP

o   A tool will be available to calculate costs

o   If an employee enrolls they’ll receive an email and letter to their home to ensure they understand the plan.

 

Next Meeting:  October 26th 2-4 pm in 1-214