AACII Meeting Agenda
Thursday, October 26, 2017, 2-4pm in Room 1-214

Note Taker: Lisa

1. MIT Travel Registry: Linda Dionne, Program Manager, OMA, Robin Lemp, Director, Office of Major Agreements, and Todd Holmes, Program Manager, Int'l Safety & Security.

1. 1)  Awareness of travel registry
   - Broad collaboration across Institute
2. 2)  Understanding – how, why
   - Identified as top 10 risk – international travel
   - Registering travel in departments for students, need to bring existing processes up to speed to include faculty/staff - Registering travel, how to communicate efficiently and quickly
   - Linked to Atlas and MITSIS – uses email address
   - One Community – One Administration Solution – travelregistry.mit.edu
   Simple registration, single shared system, integrated w/ other vendor platforms for risk planning, preparation, response
   - Pilot phase, however semi-LIVE
   - Adoption (not mandatory) in own interest – How to encourage use?
   Present to students at orientation, faculty meeting
   - Groups of travelers – Identify
   - Community of practice - Care
3. 3)  Feedback
   - Remembering to register, booking through Concur automatic, proxy function for registering trips, credentialing to see if a traveler is registered, affiliates can be registered with Athena/Kerberos account name.
4. 4)  Q&A – further questions send to Pia/Sue.

2. Reporting priorities on behalf of MIT’s Administrative Systems Steering Committee (ASSC): Olu Brown, Director of Platform Engagement

ASSC – what reporting needs are in common across the Institute, eg. Brio -> Cognos, Tableau, etc.
- Reports needed: research volume, student and advisor reports using the GAP team, faculty eligible for sabbatical, forecasting tool, anticipated funds (time and money display)
- Conversion to Tableau: SANDI
- Where are these reports listed: VPF, Cognos, etc. – looking at ways to consolidate information
- Make reports like SMS with supervisors available
- Dashboard to find reports
- Prioritization of reports needed

3. AACII Poster for Collaborating for MIT’s Future Poster Session event - Report Out – All
Themes for Administrative Managers (AO) Networking Breakfast (handout)
- People Matters conference theme linked with leadership
- Managing risk at MIT – cuts across all functions (Medical, HR, Audit, EHS, etc.) Debbie Fischer, Mike Moody, Cecilia Stoupis, et al.

- Compensation and Competition for HR including R&R

4. Discussion of AO Networking Event Possible Dates – All - Title event: Administrative Managers or AO? Dates – late January, or late April
HR conference TBD, LY early March

AO/FO Meeting – early March

Next Meeting:
Our next AACII meeting is November 16th 2-4pm in 4-105