Attendees:

Jack Defandorf

Olympia Valentine

Donna Wells

April London

Michael Leskiw

Gabriel Campos

Richard Lay

Kathleen McGrath

Dan Delgado

Helene Kelsey

Mary Ellen Sinkus

Elizabeth Lennox

Joanne Mathias

Stacy DeBartolo

Robin Elices

Guests:

Leslie Wright - Consulting Business Systems Analyst, VPF Financial Systems

Darren Scartissi - Manager, VPF HR/Payroll Services

Jennifer Walsh - Director, HR Projects and Compliance, HR Department

Srihari Bolla - Consulting Business Systems Analyst, VPF Financial Systems

Presentation

• Salary Distribution Relief and PFML Top-Off
• Overview of Distribution Relief
• Leave types were described (short term, sick, etc)
• Relief methods (direct post and credit)
• Relief rules per leave type (chart will be on web page soon)
• Going forward using sick or sick-family the department doesn’t cover
• Employee health starts on day 31 and must be consecutive and not intermittent
• Question, no flag for a sick time credit on eSDS.  They have expanded letters.  F for short term sick/family and will show up soon.
• payroll@mit.edu with questions mitloa@workpartners.com
• Supervisor maintenance tool data loads to Work partners
• Questions, what offices are involved?  What is the work chain and who to ask questions to?
• You can write to Disability Services and Medical Leave Office (DSMLO) (and Payroll) here at MIT instead of Work Partners hr-dsmlo@email address.
• PFML – Top Off (both an MIT policy and new part of Mass PFML Law)
• You cannot use sick time for bonding leave (or personal or vacation) and you cannot use vacation in lieu of sick.
• Rules of Top-Off per leave type chart posted
• More beneficial to use serious illness reduced pay (SIRP) 80% pay
• Saw request to Top Off Leave Pay forms for 2 types of employees
• Top Off can only be paid once your leave is approved

Networking Breakfast Planning

• What do we want presenters to address?
• We want to stay away from a "How To for Chat GPT"
• How do we address AI eliminating jobs?
• Stephanie Richardson from MIT Libraries has done a lot with administration and AI.  She would be a good spreaker.
• Glen is interested in launching a working group on how we can use AI in administrative offices to simplify life.  Mark Silis with an advisor from OGC and audit will be a part of the working group.
• No Chat GPT subscriptions on ProCards
• Microsoft has Co-Pilot to use for AI
• Can we get OGC to speak and talk about the pitfalls or IS&T or training data?
• Can Aude Oliva from Schwartzman speak.  She spoke to OSATT or Jessica Murray in IS&T.
• Breakfast on May 2nd in Koch Luria Auditorium 76-156
• Olympia will send the subcommittee spreadsheet with roles to everyone for sign up.
• Olympia is working on the invitee list.
• In-person event only.  Remote #’s were so low.
• Michael Leskiw and Gabe Campos will be the event moderators.

AACII Website

• The AACII website will be migrating from Drupal to Word Press.
• Migration has been postponed and the IS&T team will reach out at a later date.