Attendees:
Jack Defandorf
Olympia Valentine
Robin Elices
Gabe Campos
April London
Michael Leskiw
John Congdon
Stacy DeBartolo
Helene Kelsey
Courtney Bensey
Kathy McGrath
Joanne Mathias
Ekaterina Trizlova
Annual Networking Breakfast Planning
Venue:
- Event scheduled for Thursday, May 2nd at the Koch Institute, Luria Auditorium.
- Jack and Olympia met the space owner, Erica Burds and viewed the space.
- The main issue is a single entry door near the speaker’s table, which can bring nearby noise from the closed Koch Café.
- Need to have signage to direct attendees to the main gallery entry to minimize noise and disruptions.
Logistics:
- Members of the logistics committee will sit at the registration table to help with attendee check-in.
- Koch space only has rectangular tables and armed desk chairs, which are not ideal for table discussions.
- Need to rent round tables and armless chairs.
- Erica provided a list of caterers Koch has worked with and is familiar with the space.
- Contact attempts have been made to Baker’s Best and Rebecca’s Café. Awaiting their response.
- Backup caterer option is Café Luna.
- Food will need to be placed inside the space in the back. Wall divider can be removed.
- Space has a podium with 1 microphone, 1 wireless handheld microphone and 4 lapel microphones.
- Need to have an additional wireless handheld microphone for the moderators to do Q&A.
- Presenters prefer to use their own laptop.
- May need an AV technican at the event.
Discussion Format and Time Management:
- The total event duration is tight at 1.5 hours with 45 minutes for presentations, 30 minutes for table discussions and a brief opening and closing.
- Adjustments to the table discussion duration and Q&A segments were proposed to better accommodate the event's needs.
- Suggestions were made to use Slack for gathering questions in advance, with potential moderation by Gabe and Michael.
- Alternative question method discussed was the moderators to go around the space and use the microphones to get audience's questions. Simplify the process.
Speaker and Panel Details:
- Speakers confirmed are Rama Ramakrishnan, Aude Oliva, Meghan McCollum Fenno and Stephanie Richardson.
- Each speaker has been allocated 15 minutes to present.
- Speakers will use their own laptops.
- Concerns were raised about the adequacy of speaking time and the possibility of extending the event time to ensure comprehensive coverage of topics.
Discuss Possible Changes to AACII
- Pause nominations of new members and have a discussion about possible changes to the council.
- Discuss the following items: Responsibilities of the council, Benefits of the council, Changing the nomination process so that A-Deans would nominate new members and Changing the balance between central office and DLCI members.
- Extra meeting will be scheduled for the week of May 6th.